Why Choose English Language Editing?

Non-native English speakers and writers usually need a language check before submission of their manuscripts for publishing in reputed journals or publishers. Our English Language Editing Service is ready to meet your needs. Pairing you with a native English-speaking editor, with expertise in your subject area, you receive a polished, submission-ready manuscript – saving your valuable time and energy.

Erroneous Non-Native English Writing and Our Editing Service

The non-native writers of English usually do certain mistakes while composing scientific texts. With two examples shown in Photo 1 and Photo 2, we have discussed below the common errors in scientific writing by many authors:

  1. The English language written usually has major flaws. It seems the language is written by a language translator who is not a subject expert at the same time. The translation is also of a mechanical nature. Subject vocabulary is grossly missing in translated English composition. A twin person - translator and subject expert - could do that far better. When an international English reader reads such translations, it is easily understood and detected that the text was translated, not organically composed by an expert. Our editing work fill such gaps in the language composition and making the write-up structurally aligned to the vocabulary of the subject of particular paper. Many a times, sentences are translated into a long and complex structures, which make it further ambiguous and beyond comprehension.

  2. The presentation of data in written papers lacks coherence in general. For example, if author uses a comma in the figures at one location, he/she needs to use the same comma style everywhere in the data. All should be uniform. Likewise, if he/she opts using 1 or 2 digits after the decimal point, he/she is required to maintain same everywhere. Symmetry is required. Authors make common mistakes of writing one data in one unit, and another same type of data in different unit. For example, area or distance is expressed in km at one location and in mile at the other location. Tabulation and presentation of data in tables are frequently odd and haphazard.

  3. Most common mistakes are made in presenting citations, references and explanatory notes. A number of citations in the body text have no full references in the Reference list. At number of locations, the citations (and corresponding references) are missing.

  4. We read each word, sentence and paragraph of the text written on a topic by non-native English writers. In contexts of a subject, we undertake rigorous and intensive editing of the texts. Sample editing can be viewed in Photo 1 & 2.

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More Information About English Language Editing

We have two levels of editing services.

Basic Editing

It includes correction of spelling, grammar, punctuation, and word usage errors, but the editors will not improve the style or flow of your manuscript. Because of this limited editing scope, manuscripts submitted for Basic Editing are not guaranteed.

Advanced Editing

Our editors correct spelling, grammar, punctuation, and word usage errors, plus improve sentences that do not flow logically or naturally. They also provide an editing summary with examples of the changes made with explanations to help you understand why the changes were made, which you can use to guide your writing in the future. Because this editing is so thorough, manuscripts submitted for Advanced Editing are guaranteed to be accepted by publisher on language grounds (acceptance on other grounds cannot be guaranteed yet). We provide advanced editing service in three variants:

  1. 1 round of advanced editing: Some texts need only one round of intensive advanced editing and can thus be improved by the author(s) to the level of acceptance.

  2. 2 rounds of advanced editing: Even when the author(s) improve the texts followed by 1st round of advanced editing, the revised texts still need 2nd round of intensive advanced editing in many cases. The author(s) is/are asked to improve the text further based on the comments or suggestions during 2nd round of editing.

  3. 3 rounds of advanced editing: In sporadic cases, a 3rd of intensive advanced editing is required for same text that crossed previously through 2 rounds of advanced editing. After 3rd round of advanced editing of the same text, the author(s) revise(s) text once again. Usually, such texts come into acceptable shape after 3 rounds of advanced editing.

Which Subject Areas?

It is obvious that not all subject areas can be handled by our editors. However, you will consult our English Language Services and explain your subject area or topic/title of the paper before our editors accept the manuscript for editing purpose.

After our work is completed, the language in your paper will be of publication quality. We stand behind our work with a 100% satisfaction guarantee and will support you throughout the publication process with unparalleled customer service.

Ethical Author Services

Our English Language Service is deeply committed to ethical practices in our business and throughout research. Our team steadfastly upholds an ethical approach in the delivery of our services. We refuse to engage in unethical content and practices at all costs because nothing is worth compromising our personal and professional integrity. We maintain policies and procedures related to unethical behavior, and we are dedicated to promoting ethics in research through education and information-sharing.

Our English Language Service will:

  • Provide language editing focused on
    • Grammar
    • Spelling
    • Phrasing
    • Diction
    • Articles
  • Comment upon inconsistencies
  • Maintain the author’s voice, word choice, style, and meaning
  • Provide expertise in the field of study
  • Provide suggestions for unclear sentences/grammar
  • Add or remove spacing between words
  • Comment upon corrections that may be needed to figures and tables

Our English Language Service will not:

  • Write any portion of the paper
  • Perform content review
  • Identify or address plagiarism
  • Interpret data
  • Organize the paper
  • Make global changes throughout the paper to verb tense or author voice if they are acceptable
  • Reduce word count
  • Perform copyediting (journal-specific requirements, like serial commas)
  • Interpret data or draw conclusions
  • Accept machine translated papers
  • Submit papers on your behalf
  • Become an author on the paper
  • Edit data, variables or numbers, references, or author affiliations

* Note that services that write or rewrite papers without full transparency about their role are acting unethically and that employing this type of unethical service could lead to paper retraction and other risks to your reputation. ** You do not need to include our editors as authors on your paper. Because our editors perform only English language editing, and not content editing and other tasks that merit authorship, they do not qualify for authorship status according to the guidelines outlined by the ICMJE.

Manuscript Formatting

We can help you format your manuscript to meet the exact specifications of your target journal, giving you more time to devote to your research. Our formatting experts will modify your page layout, text formatting, headings, title page, image placement, and citations/references to meet the guidelines of your target journal. We will also check the accuracy of your references and will indicate if you need to revise the paper so your title, running head, abstract, main text, and figure legends comply with the journal’s word count restrictions. You can ask an unlimited number of questions about the formatting of your paper.

Our English Language Service will:

  • Format your manuscript’s layout, citations, and references in accordance with journal guidelines
  • Reorder your citations and references as needed
  • Fix incorrect information in references based on information in published databases

Our English Language Service will not:

  • Add missing references
  • Format an ambiguous reference
  • Complete documents such as authorship forms, conflict of interest forms, or CONSORT/PRISMA forms
Figure and Table Formatting

Our figure experts are published researchers who are highly skilled in the creation of scientific and academic figures. Whether you have existing figure files that need to comply with journal guidelines, or you want to create brand new illustrations, graphical abstracts, or short animations, we can help! We get your figures and tables ready for publication. Our Figure Formatting service generates publication-ready figures that conform to your chosen journal’s specifications based on your images, graphs, and diagrams. This includes changes to file type, resolution, color space, font, scale, line weights, and layout (to improve readability and professional appearance). After your figures have been formatted, you can ask an unlimited number of questions about the work we have completed. Our Tables service helps you present your data clearly with properly formatted tables that adhere to your target journal's guidelines. Let our team of scientifically-trained illustrators adjust the layout, font, spacing, borders, and shading of your tables to accurately and efficiently communicate your results.

How to get the best results from Figure & Tables Services

  1. Provide editable files for tables, graphs, or diagrams. These files include .xlsx, .pdf, and .doc files containing your original data. You may need to export from your analysis software rather than saving as an image. Please see the video at right for an explanation of editable files.
  2. Provide the highest-resolution images available. Original image files may include .tif, .jpg, or .png formats. These files should never be embedded in Word or PowerPoint documents, as that will reduce their quality.
  3. Specify the journal to which you intend to submit. Our experts will use that journal’s specific guidelines to format your figures to their exact requirements.
  4. Plan your figures to fit onto one physical page of a print journal. If you include too many elements in a single figure, your order may be delayed while we ask you to decide how to divide it into two or more figures, and additional costs may accrue.
  5. Make sure to allow enough time for formatting. Figure Formatting takes 4 business days for 1-4 figures/tables, and the turnaround time increases with additional figures/tables.
  6. Please upload only the figures/tables you intend us to format. For example, if you include 10 figures and 2 tables but order formatting for 3 items, your order may be delayed while we clarify which items you wish to have formatted. Alternatively, please leave us a note letting us know which figures and/or tables to format.

    Our English Language Service will:

  • Ensure figures comply with journal guidelines by changing:
  • File type
  • Resolution
  • Color space
  • Font
  • Scale
  • Line weights
  • Layout
  • Work with authors to create original artwork and short animations based on the data or model in the paper

    Our English Language Service will not:

  • Change brightness, contrast, or color balance
  • Crop images
  • Vectorize a plot or graph unless we are confident that we can do it with extremely high fidelity
  • Vectorize any primary data, such as spectra or other direct output from laboratory equipment

Proofreading is an essential step to finishing a document. Writers and authors want their final research work or manuscript to be as close to perfection as possible. Therefore, you want a professional editor with an eye for detail and accuracy to handle your work and ensure that it communicates its message. Whether it is a journal article, thesis, conference paper, or a full-length book manuscript, you can trust us with it. Our goal is to help researchers and authors publish quality research works. Therefore, let us proofread/edit your document so that the final product is well-written, precise and easy to read.


Our English Language Services are handled and delivered fully by Emsha Publications., which manages non-editorial and non-decision-making tasks of publishing of the journals of The Grassroots Institute.

Manuscripts must be submitted in MS-Word format. Authors and publishers should use a standard typeface such as Times New Roman in point size 12 with 1.5 line spacing. All correspondence regarding English Language Service should be made to:

Rates: Our charges are reasonable and affordable as categorized below:

Type of Service 1 Round 2 Rounds 3 Rounds
Basic Editing USD 10 per A-4 page (single space) or 500 words USD 15 per A-4 page (single space) or 500 words Not Applicable
Advanced Editing USD 15 per A-4 page (single space) or 500 words USD 25 per A-4 page (single space) or 500 words USD 30 per A-4 page (single space) or 500 words
Manuscript Formatting USD 5 per A-4 page (single space) or 500 words Not Applicable Not Applicable
Proofreading USD 5 per A-4 page (single space) or 500 words Not Applicable Not Applicable
Figures & Table Formatting USD 10 per table or figure Not Applicable Not Applicable

Process: During initial discussion to avail English Language Editing Service, our editors will give an assessment of your texts after examining it. Once you agree to get our service, an Agreement Email will be sent by you to Emsha Publications along with 50% advance payment. Interactive conversations will continue between you and the concerned editor regarding your text, and you will be revising your text based on the track changes suggestions and comments given by the editor. Later, once final round of editing is completed, you will be required to transfer remaining payment as per agreement.

Payment: Both the interim and final payments will be done to Emsha Publications using the Online Payment Gateway or other method as suggested by the editor or Service. An invoice will be sent to you on completion of the job. This language editing cost is fully independent of the APC for article publishing.

We will specify in the invoice the mode of payment.

In certain cases, we will ask to pay the payment into our bank account using manual/digital bank transfer. These bank account details will be mentioned in the invoice.

In some cases, the payment of payment can be done using Online Payment Gateway. Our contractee M/s Emsha Publications receives the payments through the Payment Gateway.


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